FAQ

Steubenville Conference FAQ

We hoped you wouldn’t have questions, but since you do, well, we are so glad you came to this page! Grab a cup of coffee, a warm blanket and get ready to learn lots! You are going to be one very prepared Group Leader! But, just in case you have additional questions, we would love to have a chat on the phone… or email. Ok, really, you should [su_button url=”mailto:admin@partnershipforyouth.org” target=”blank” style=”ghost” background=”#ffffff” color=”#38b5d2″ size=”4″ icon=”icon: comments” icon_color=”#38b5d2″]Send us an email![/su_button]


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Group Leader

For Steubenville | Rochester – please send to:

Diocese of Winona
Rev. Msgr. Thomas Melvin, Vicar General
55 W. Sanborn St.
PO Box 588
Winona MN 55987


For Steubenville | On The Lake – please send to:

Chancery Office of Archdiocese of Milwaukee
Attn: Dr. Barbara Anne Cusack
3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

OR Email to Barbara Anne Cusack: cusackb@archmil.org


For Steubenville | St. Paul – please send to:

Archdiocese of St Paul/Mpls
Attn: Susan Mulheron
Chancellor for Canonical Affairs
226 Summit Ave
St Paul, MN 55102

Once your group is checked-in at the conference site, the Group Leaders will receive a Welcome Bag containing name tags, meal tickets and rosaries for each participant and any other important information.

Yes! Please ask your priest to bring vestments to participate in Mass and Reconciliation. We do have some extra Reconciliation stoles if needed.

  • All liability forms must be brought with you to the conference and turned in at registration.
  • Please be sure that all last minute substitutions have registered online, print their liability form, and don’t forget to have it signed by a legal guardian and brought with you to the conference.
  • Please alphabetize them by last name. These will not be returned to you, so be sure to make a copy for yourself to keep for the duration of the conference.

All state laws concerning alcohol, drugs, and weapons will be strictly enforced. Possession and/or consumption of alcohol or drugs are prohibited at all Steubenville conferences. We have a zero tolerance policy, and youth or adults found consuming alcohol will be sent home.

Violation of Policy: if a teen is found in possession of drugs, alcohol or weapons; or has consumed drugs or alcohol or is a danger to themselves or others, their parents will be called to pick them up. Teens may not return to the conference. Teens will be kept with officers at the conference security office in order to keep them safe. Teens will be released from the conference only to parents or approved adults. During the time the teen is with site security, parents will incur a $30/hour charge. At the discretion of Partnership for Youth staff and/or site public safety personnel some offences may be reported to and handled by local law enforcement.

Smoking: All Steubenville event facilities are smoke-free.

No. Anyone who is not registered for the conference as a participant, chaperone, or volunteer will not be allowed into any areas of the event site at any time throughout the entire weekend. This includes Masses.

No. All participants (teens and adults) must attend the entire conference arriving & departing with your group. The conference theme builds from one session to the next and it is important for participants to be present for the whole weekend. No late arrivals and/or early departures are allowed.

The exclusive conference t-shirt will be available for pre-order through the Partnership for Youth store. Order t-shirts by the May 25th deadline and pick them up at the Partnership for Youth Marketplace when you arrive on Friday. A limited number of exclusive conference t-shirts will be available for purchase at the conference, and they will be more expensive and sizes may be limited.

Group Leaders can check-in for their group at the conference site from 1:00-4:00pm on Friday.

Yes. The Group Leader will collect all signed liability forms. Please arrange liability forms in alphabetical order and give to staff at check-in on Friday. Group Leaders will receive nametags, meal tickets, and rosaries for each participant and any other important information.

(Note: please make a copy of liability forms for your records and to keep with you during the weekend.)

Group Leaders may check-in at the conference site from 1:00pm – 4:00pm on Friday of the conference weekend. All Group Leaders must check-in to receive registration materials.

Steubenville | Rochester: Housing assignments at conference hotels are made by the Group Leader. Hotel check-in at Rochester is independent of group check-in at the Mayo Civic Center.

Steubenville | On The Lake: Group Leaders can check-in for their group at the conference site from 1:00-4:00pm on Friday. If your Group Leader booked with the hotel, hotel check-in is independent of group check-in at Carthage College. If your group purchased on-campus housing, housing assignments at Carthage or Parkside dorms are given to Group Leaders when they check in. If you are staying at Parkside, a shuttle will be provided to bring you from Carthage to Parkside and back to Carthage before our program begins on Friday. *Note: If you purchased hotel housing, you will be responsible for daily transportation to and from the conference site throughout the weekend.

Steubenville | St. Paul: Housing assignments at UST dorms are provided to Group Leaders when they check-in.

Everyone needs to be in his or her rooms by 11:30pm with lights out by midnight. Chaperones will be responsible for enforcing this curfew.

Steubenville | Rochester: No other food is available at the conference venue during the day however, Group Leaders may wish to order pizza and arrange for delivery to their hotel after the evening sessions on Friday and Saturday.

Steubenville | On The Lake: We are working on this detail.

Steubenville | St. Paul: Pizza will be available for delivery at the end of Friday and Saturday sessions. Group Leaders will receive pizza coupons in their arrival packets at check-in. In addition, concessions are open where the youth may purchase food items.

Steubenville | Rochester: Special parking is available for buses.

Steubenville | On The Lake: We are working on this detail.

Steubenville | St. Paul: Due to limited space at the University of St. Thomas, there is no room for buses to park on campus.

Bus drivers will need to make reservations at local hotels for the weekend.

Midwest weather can vary in July and August. Typically, the weather is warm, and may even be humid, so please prepare accordingly and advise your group to drink plenty of fluids, maintain a regular sleep schedule and stay properly nourished while at the conference.

We provide every participant a water bottle to help everyone stay hydrated.

No problem! We are happy to accommodate the special disability needs or dietary needs of an individual in your group. All special needs can be noted in your online registration. Please inform the PFY office as soon as possible in order for us to best accommodate a specific need. We will do our best to make arrangements for requests made in advance; onsite requests may not be able to be accommodated.

Payment Info & Late Fees:

Cost:

  • Steubenville | Rochester – $160 per person
  • Steubenville | On The Lake – Cost Options
    $200 includes meals, registration & lodging
    OR
    $175 includes meals & registration ONLY
  • Steubenville | St. Paul – $195 per person

Deposit Amount: $50/person

Deadline for Payment of Deposit: 2 weeks after registration online.

Current Group Leader Information can be found here

After the Group Leader creates and pays the deposit, they will receive a confirmation email and notification that your group is activated. Once the group is active, participants register as members of the group via our Online Registration System. For more detailed registration instructions click on our registration page.

Instructions for using our Online Registration System.

Register now!

Steubenville | Rochester: $175 per person

Steubenville | On The Lake: Cost Options
$200 includes meals, registration & lodging
OR
$175 includes meals & registration ONLY

Steubenville | St. Paul: $195 per person

A $50 | per person non-refundable and non-transferrable deposit is due within two weeks of registering your group. Payments can be made online by credit card or by mailing a check.

Instructions for using our Online Registration System.

Register now!

We have an easy online registration process. Click on the registration link below to get started.

Instructions for using our Online Registration System.

Register now!

Youth: Incoming high school freshman through graduated high school seniors.

Group Leader: One assigned person organizing the trip and serving as a contact person to the Partnership for Youth (PFY) office. Written and oral communications take place between the Group Leader and the office.

Adult Chaperone: An adult (21 years of age or older), that is of solid character attending the conference to chaperone and attend to the youth. Chaperones must be in compliance with safe environment polices of their home diocese.

Young Adult: A young person, (between the age of 18-20), attending the conference with a group. They may attend the conference as a small group leader with your group, but CANNOT be counted as a chaperone. Young adults must be in compliance with safe environment polices of their home diocese.

We offer an optional Mass on Friday at 4:00pm for those who arrive early for the conference.

Yes, seminarians may attend the conference. They may come with your group as a young adult (18-20) or male chaperone (21 or older). They must be in compliance with your diocese safe environment polices.

No. We ask that all priests participate in Liturgies and Reconciliation during the conference weekend, therefore, the priest attending CANNOT be counted as a male chaperone; another male chaperone needs to come with your young male participants.

All priests attending with a group must register online with your group and must submit a Testimonial of Suitability and be issued a Letter of Permission from their home diocese at least one month prior to the event. We are in need of priests to help with Liturgy and Reconciliation throughout the weekend.

Absolutely! They can attend the conference for free!! We encourage all groups to invite and bring their priest. They are a wonderful witness and their presence helps young people consider this great vocation.

Small groups are a MANDATORY part of the weekend. Chaperones should remember to keep youth focused and connected. Help them to process the wealth of knowledge, information and emotions from the sessions.

  • Prior to sessions, announce to the youth where discussions will take place and what they need to bring with them so they are not moving around the campus un-chaperoned.
  • Open and close with prayer. Write down a couple of key questions before you open discussion.
  • Give each youth a chance to speak. Try not to allow one person to take all the time.
  • Remember- this time spent together will be most fruitful for your group.

Everyone needs to be in his or her rooms by 11:30pm with lights out by midnight. Chaperones will be responsible for enforcing this curfew.

  • Showers: Please allow enough time for showers so that it doesn’t conflict with lights out or event programming.
  • Under our Safe Environment and Protection of Children and Youth policies, chaperones will not be housed in the same rooms as their youth. Please be sure your young people are sleeping before you retire for the evening.
  • Chaperones are responsible for their youth and must respond to requests to awaken and handle concerns.

PLEASE NOTE in St. Paul: All dorms will be locked throughout the day during the conference. Remind youth in the morning to take everything that they need for the entire day.

The primary role of the chaperone is to provide a safe and healthy environment for the youth participants. As a chaperone you must:

  • Be role models of respect, responsibility, and reverence.
  • Enforce all rules and cooperate with all Conference policies.
  • Be responsible for your youth at all times.
  • Be on time for all parts of the program, participate with your youth, and sit with them.
  • Ensure that your youth wear proper attire all weekend long.
  • Keep your youth focused on the weekend by having small group discussions after each session.

Accompany your youth at all times, including:

  • Leaving a session for any reason
  • Going to the First Aid station

No. Anyone who is not registered for the conference as a participant, chaperone, or volunteer will not be allowed into any areas of the event site at any time throughout the entire weekend. This includes Masses.

Yes, students may bring cell phones. Please respect the no cell phone use policy during Mass and Adoration and keep phones on ‘silent’ or ‘vibrate’ mode during all sessions.

Do not bring skateboards, iPods, laser pointers, radios, or any portable gaming devices as they distract from the purpose of the conference. Bikini or low cut tops, mini skirts, short shorts, or other inappropriate attire are not to be worn at any time during the conference. Clothing with vulgar or offensive language or obscene pictures will not be tolerated. Please refer to the Modestly Policy located on the Group Leader Page.

Conference participants should bring modest clothing. All attendees are expected to dress in a fashion that represents modesty and good taste. Clothing must cover all undergarments and midriffs. Please refer to the Modesty Guideline located on the Group Leader Page. Participants may wish to bring a Bible and a journal to use for prayer, reflection and small group sharing. Attendees may also wish to bring spending money to use at the conference bookstore and food concessions, and a small backpack or sport-pack to carry any items that may be needed during conference sessions.

NOTE for On The Lake Attendees: For SOTL, if you are staying on campus at Carthage or Parkside, linens are not provided. Please bring sheets and pillows, towels, washcloths, etc. Only some of the dorms have air conditioning, so it is wise to pack a small fan. All participants will have their own bed.

NOTE for St. Paul Conference Attendees: Linens are not provided at the University of St. Thomas. Plan to bring sheets and pillows, towels, washcloths, etc. Only some of the UST dorms have air-conditioning, so it is wise to pack a small fan. Also, the sleeping arrangements typically require some of the participants to sleep on the floor, so it is suggested to bring a sleeping bag or mat.

Steubenville | Rochester: Local hotels at special conference rates.

Steubenville | On The Lake: Your Group leader has either chosen hotel housing or housing in dormitories on Carthage or Parkside campus.

Steubenville | St. Paul: Dormitories on The University of St Thomas (UST) campus.

Note: Bed and bathing linens are not provided. See “What should we bring” for more details.

Yes. You will need one male adult chaperone for every eight young men and one female adult chaperone for every eight young women.


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Chaperone

Steubenville events require one male adult chaperone for every eight young men and one female adult chaperone for every eight young women. All adult chaperones are expected to be with the youth throughout the conference. Multiple groups attending a Steubenville event may not share chaperones. Chaperones must be 21 years old and in compliance with the Safe Environments with your diocese.

Category: Chaperone FAQ

Small groups are a MANDATORY part of the weekend. Chaperones should remember to keep youth focused and connected. Help them to process the wealth of knowledge, information and emotions from the sessions.

  • Prior to sessions, announce to the youth where discussions will take place and what they need to bring with them so they are not moving around the campus un-chaperoned.
  • Open and close with prayer. Write down a couple of key questions before you open discussion.
  • Give each youth a chance to speak. Try not to allow one person to take all the time.
  • Remember- this time spent together will be most fruitful for your group.

Everyone needs to be in his or her rooms by 11:30pm with lights out by midnight. Chaperones will be responsible for enforcing this curfew.

  • Showers: Please allow enough time for showers so that it doesn’t conflict with lights out or event programming.
  • Under our Safe Environment and Protection of Children and Youth policies, chaperones will not be housed in the same rooms as their youth. Please be sure your young people are sleeping before you retire for the evening.
  • Chaperones are responsible for their youth and must respond to requests to awaken and handle concerns.

PLEASE NOTE in St. Paul: All dorms will be locked throughout the day during the conference. Remind youth in the morning to take everything that they need for the entire day.

The primary role of the chaperone is to provide a safe and healthy environment for the youth participants. As a chaperone you must:

  • Be role models of respect, responsibility, and reverence.
  • Enforce all rules and cooperate with all Conference policies.
  • Be responsible for your youth at all times.
  • Be on time for all parts of the program, participate with your youth, and sit with them.
  • Ensure that your youth wear proper attire all weekend long.
  • Keep your youth focused on the weekend by having small group discussions after each session.

Accompany your youth at all times, including:

  • Leaving a session for any reason
  • Going to the First Aid station

No. Anyone who is not registered for the conference as a participant, chaperone, or volunteer will not be allowed into any areas of the event site at any time throughout the entire weekend. This includes Masses.

Yes, students may bring cell phones. Please respect the no cell phone use policy during Mass and Adoration and keep phones on ‘silent’ or ‘vibrate’ mode during all sessions.

Do not bring skateboards, iPods, laser pointers, radios, or any portable gaming devices as they distract from the purpose of the conference. Bikini or low cut tops, mini skirts, short shorts, or other inappropriate attire are not to be worn at any time during the conference. Clothing with vulgar or offensive language or obscene pictures will not be tolerated. Please refer to the Modestly Policy located on the Group Leader Page.

Conference participants should bring modest clothing. All attendees are expected to dress in a fashion that represents modesty and good taste. Clothing must cover all undergarments and midriffs. Please refer to the Modesty Guideline located on the Group Leader Page. Participants may wish to bring a Bible and a journal to use for prayer, reflection and small group sharing. Attendees may also wish to bring spending money to use at the conference bookstore and food concessions, and a small backpack or sport-pack to carry any items that may be needed during conference sessions.

NOTE for On The Lake Attendees: For SOTL, if you are staying on campus at Carthage or Parkside, linens are not provided. Please bring sheets and pillows, towels, washcloths, etc. Only some of the dorms have air conditioning, so it is wise to pack a small fan. All participants will have their own bed.

NOTE for St. Paul Conference Attendees: Linens are not provided at the University of St. Thomas. Plan to bring sheets and pillows, towels, washcloths, etc. Only some of the UST dorms have air-conditioning, so it is wise to pack a small fan. Also, the sleeping arrangements typically require some of the participants to sleep on the floor, so it is suggested to bring a sleeping bag or mat.

Steubenville | Rochester: Local hotels at special conference rates.

Steubenville | On The Lake: Your Group leader has either chosen hotel housing or housing in dormitories on Carthage or Parkside campus.

Steubenville | St. Paul: Dormitories on The University of St Thomas (UST) campus.

Note: Bed and bathing linens are not provided. See “What should we bring” for more details.

Yes. You will need one male adult chaperone for every eight young men and one female adult chaperone for every eight young women.

No. Meeting rooms and dorm rooms are not designed for the care of young children. The focus of Adult Chaperones and Group Leaders needs to be on the youth participants. With the best care of the youth in mind, children are not allowed.

Category: Chaperone FAQ

General Info

No. All participants (teens and adults) must attend the entire conference arriving & departing with your group. The conference theme builds from one session to the next and it is important for participants to be present for the whole weekend. No late arrivals and/or early departures are allowed.

Categories: Parent FAQ, Parent FAQ

Steubenville events require one adult chaperone per eight teens of the same gender. All adult chaperones are expected to be with the youth throughout the conference. Multiple groups attending a Steubenville event may not share chaperones.

Category: Parent FAQ

We are pleased to offer partial scholarships to a limited number of applicants. To apply for these funds, please complete the Scholarship Application by April 6, 2016. Franciscan LEAD applications are due by April 1, 2016.

Steubenville | Rochester: $170 per person

Steubenville | On The Lake:

  • $200 per person includes meals, registration & lodging
  • $175 includes meals & registration only

Steubenville | St. Paul: $195 per person

Category: Parent FAQ

Yes. In order to provide the best possible context for fellowship, sharing, ministry, and supervision, the youth conferences handles registration by groups only. A group is defined as one adult leader with one or more youth participants. Single registrations are not accepted.

Categories: Parent FAQ, Parent FAQ

All state laws concerning alcohol, drugs, and weapons will be strictly enforced. Possession and/or consumption of alcohol or drugs are prohibited at all Steubenville conferences. We have a zero tolerance policy, and youth or adults found consuming alcohol will be sent home.

Violation of Policy: if a teen is found in possession of drugs, alcohol or weapons; or has consumed drugs or alcohol or is a danger to themselves or others, their parents will be called to pick them up. Teens may not return to the conference. Teens will be kept with officers at the conference security office in order to keep them safe. Teens will be released from the conference only to parents or approved adults. During the time the teen is with site security, parents will incur a $30/hour charge. At the discretion of Partnership for Youth staff and/or site public safety personnel some offences may be reported to and handled by local law enforcement.

Smoking: All Steubenville event facilities are smoke-free.

No problem! We are happy to accommodate the special disability needs or dietary needs of an individual in your group. All special needs can be noted in your online registration. Please inform the PFY office as soon as possible in order for us to best accommodate a specific need. We will do our best to make arrangements for requests made in advance; onsite requests may not be able to be accommodated.

No. Anyone who is not registered for the conference as a participant, chaperone, or volunteer will not be allowed into any areas of the event site at any time throughout the entire weekend. This includes Masses.

Yes, students may bring cell phones. Please respect the no cell phone use policy during Mass and Adoration and keep phones on ‘silent’ or ‘vibrate’ mode during all sessions.

Do not bring skateboards, iPods, laser pointers, radios, or any portable gaming devices as they distract from the purpose of the conference. Bikini or low cut tops, mini skirts, short shorts, or other inappropriate attire are not to be worn at any time during the conference. Clothing with vulgar or offensive language or obscene pictures will not be tolerated. Please refer to the Modestly Policy located on the Group Leader Page.

Conference participants should bring modest clothing. All attendees are expected to dress in a fashion that represents modesty and good taste. Clothing must cover all undergarments and midriffs. Please refer to the Modesty Guideline located on the Group Leader Page. Participants may wish to bring a Bible and a journal to use for prayer, reflection and small group sharing. Attendees may also wish to bring spending money to use at the conference bookstore and food concessions, and a small backpack or sport-pack to carry any items that may be needed during conference sessions.

NOTE for On The Lake Attendees: For SOTL, if you are staying on campus at Carthage or Parkside, linens are not provided. Please bring sheets and pillows, towels, washcloths, etc. Only some of the dorms have air conditioning, so it is wise to pack a small fan. All participants will have their own bed.

NOTE for St. Paul Conference Attendees: Linens are not provided at the University of St. Thomas. Plan to bring sheets and pillows, towels, washcloths, etc. Only some of the UST dorms have air-conditioning, so it is wise to pack a small fan. Also, the sleeping arrangements typically require some of the participants to sleep on the floor, so it is suggested to bring a sleeping bag or mat.

Steubenville | Rochester: Local hotels at special conference rates.

Steubenville | On The Lake: Your Group leader has either chosen hotel housing or housing in dormitories on Carthage or Parkside campus.

Steubenville | St. Paul: Dormitories on The University of St Thomas (UST) campus.

Note: Bed and bathing linens are not provided. See “What should we bring” for more details.

Yes. You will need one male adult chaperone for every eight young men and one female adult chaperone for every eight young women.

Chaperone Info

For Steubenville | Rochester – please send to:

Diocese of Winona
Rev. Msgr. Thomas Melvin, Vicar General
55 W. Sanborn St.
PO Box 588
Winona MN 55987


For Steubenville | On The Lake – please send to:

Chancery Office of Archdiocese of Milwaukee
Attn: Dr. Barbara Anne Cusack
3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

OR Email to Barbara Anne Cusack: cusackb@archmil.org


For Steubenville | St. Paul – please send to:

Archdiocese of St Paul/Mpls
Attn: Susan Mulheron
Chancellor for Canonical Affairs
226 Summit Ave
St Paul, MN 55102

Yes! Please ask your priest to bring vestments to participate in Mass and Reconciliation. We do have some extra Reconciliation stoles if needed.

We offer an optional Mass on Friday at 4:00pm for those who arrive early for the conference.

Yes, seminarians may attend the conference. They may come with your group as a young adult (18-20) or male chaperone (21 or older). They must be in compliance with your diocese safe environment polices.

No. We ask that all priests participate in Liturgies and Reconciliation during the conference weekend, therefore, the priest attending CANNOT be counted as a male chaperone; another male chaperone needs to come with your young male participants.

All priests attending with a group must register online with your group and must submit a Testimonial of Suitability and be issued a Letter of Permission from their home diocese at least one month prior to the event. We are in need of priests to help with Liturgy and Reconciliation throughout the weekend.

Absolutely! They can attend the conference for free!! We encourage all groups to invite and bring their priest. They are a wonderful witness and their presence helps young people consider this great vocation.